TORCH LAKE TOWNSHIP

ANTRIM COUNTY, MICHIGAN

 

 

DRAFT MINUTES OF SPECIAL BOARD MEETING

MAY 6, 2010  COMMUNITY SERVICE BUILDING

EASTPORT, MICHIGAN

 

Present:  Parker, Schultz (5:45) Martel, Tomlinson and Windiate

Absent:  None

Others:  Ditlow

Audience:  None

 

THE PURPOSE OF THE SPECIAL MEETING IS TO WORK ON ITEMS 2A, 2B AND 2C ONLY.  OTHER ISSUES, WHICH WOULD NORMALLY COME BEFORE A REGULAR MEETING OF THE BOARD, WILL ONLY BE ACTED UPON IF THE FULL BOARD IS PRESENT AND THERE IS A NEED FOR URGENCY.

 

  1. Meeting convened at 5:38 PM.  Ditlow informed the Board he has been receiving bids for outside billing services for the EMS department. 

 

  1. A.  Resolution Defining Master Plan Approval Authority.  After brief discussion, the Motion by Tomlinson to approve Resolution 10-07, which designates the Board as the final authority for all new Master Plans or any revisions, is seconded by Martel and passed 5-0, roll call vote.  Include copies of the Ordinance with the Master Plan file, Planning Commission and Zoning Board of Appeals.

 

B. 2010 Phragmites Program Update.  Parker gave update of the program for this year.  Seventy-two sites were treated last year and there will probably be the same treated this year.  The first step is for citizens that live within 300 feet of a suspected phragmites site to report it to the Township.  The Township can then investigate.  We will obtain bids for treatment and a date will be scheduled for application.

 

C.  Policies, Financial Administration.  Upon review of Financial Administrative policies and due to security reasons, the Motion by Tomlinson that the inner office door shall remain locked during office hours is seconded and passed 5-0.  Regarding section 4.8, Expenditure Control, Schultz will write procedures for use of Petty Cash.  Martel volunteers to re-write the section on credit cards.

 

  1. A.  Township Board Commentary:  Because the publication deadline was missed, the Motion by Martel to re-approve the Zoning Ordinance Amendments to the ZBA, Chapter 20, was seconded and passed 5-0, roll call vote.  A summary of the Ordinance will be published in the next edition of the local papers, with a copy of the Ordinance in its entirety available at the Township office.

 

B.       Ditlow addressed the Board regarding the urgent need to hire an EMS EMT.  After discussion, the

Motion by Tomlinson to offer employment to Gary Kiernan, based on the recommendation of EMS Director memo dated 4-30-2010, subject to all Township employment requirements is seconded and passed 5-0.  Employment will become effective upon completion of all Township employee documentation. 

 

  1. With no further business, the meeting was adjourned at 7:45 PM.

 

These minutes are subject to approval at the next regularly scheduled Board meeting.

 

 

 

Kathy S. Windiate

Township Clerk